Explanation: To fully process a vendor’s bill there are four steps (New, Apply, Pay, and Checks).
The Bill New function allows you to apply your vendor’s bill to your orders or ledger when you record the bill. If you did not have the information available to apply the bill in that step, following is the procedure.
Bill Apply: On the Vendor tab select Apply under Bill group.
The Bill New function allows you to apply your vendor’s bill to your orders or ledger when you record the bill. If you did not have the information available to apply the bill in that step, following is the procedure.
Bill Apply: On the Vendor tab select Apply under Bill group.
- Select appropriate Vendor (use the Look-up features if necessary).
- Select the appropriate bill from the list on the top.
- Expand Non Order section.
- Select “Add General Ledger” and input the appropriate ledger. Once applied, these funds flow from unapplied bills into the general ledger account chosen during the apply process. Use the memo field for whatever this bill is used for (rent, lunch with client, hotel, etc.) You can apply the amount to more than one general ledger account by again selecting “Add General Ledger”.
NOTE: Bills can be paid and then applied or applied and then paid.