Explanation: To fully process a vendor’s bill there are four steps (New, Apply, Pay, and Checks).
New: “New” is always the first required step. Once completed, these funds flow into accounts payable and unapplied bills.
New: “New” is always the first required step. Once completed, these funds flow into accounts payable and unapplied bills.
NOTE: When processing a Bills-New, the contents of the Reference field will be checked against the vendor’s historical Bill New transactions. If the reference is found, the following message will be displayed: “A bill with this reference already exists for this vendor. Are you sure you want to continue processing?”. Selecting Yes will continue to process and add the bill. Selecting No will take you back to the Bills-New display.
The Bill New function allows you to apply your vendor’s bill to your orders, non-order ledgers, or to freight only when you record the bill. However, it is not required that you apply all or any of the Bill New transaction at this time. This simply gives you the ability to Bill Apply at the same time the Bill New is entered, but still allows the flexibility to apply the bill later if that better fits your standard office procedures.
Bill New/Apply – Ability to place a payable on hold.
Adding or editing a payable record within Bill New, Bill Apply or Bill Adjust will allow you to put the record on/off hold using the Hold checkbox.
Adding or editing a payable record within Bill New, Bill Apply or Bill Adjust will allow you to put the record on/off hold using the Hold checkbox.
Payables which are on hold, will not appear within Bill Pay or Consolidated Bill Pay. To view the records on hold, a Hold column has been added to the Open Payables and Open Commissions lists.