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Once an order containing Authorize.Net charges have been invoiced (Process Invoice) any balance due on the invoice can be charged to the last credit card vault profile charged on the order. Unlike the order in which the credit card can be charged within the order and the general ledgers are posted within Epayment, the invoice balance is charged, and general ledgers are posted in one step within Epayment.
 
For example, if the last credit card vault profile used to put a deposit on the order ends in 1111 any invoice generated from the order will also have an “Order Vault” for 1111. In this way the user does not need to call the customer back to get the credit card again to post the balance of the invoice.
 
 
Follow these steps to charge and post the balance due on the invoices to your ledger accounts:
 
  1. Provider Name – Select the Authorize.net service provider resource.
  2. Invoices Only – Check this.
  3. Order Vaults Only - Leave unchecked.
  4. Click Search.  This will give you a list of all the invoices whose orders were charged through the Authorize.net service provider.
  5. To select all the invoices for processing, click the checkbox located in the column heading or select orders one at a time by checking the box to the left of the invoice.
  6. Select the Receipt Type for each invoice.
  7. Click Process to charge the credit card and to post the general ledger for the selected invoices.
 
Multiple invoices can be processed in a batch. The user will only be required to interact if a charge is declined (that way they know which one and why).

Negative invoices cannot be processed through Epayment and must be done manually on Authorize.net’s website.